Excessive Data at the Workplace: 5 Strategies for Improved Concentration
In the modern digital age, managing information overload has become a crucial concern for professionals. According to the Federal Institute for Occupational Safety and Health (BAuA) in Germany, a strategic approach to information management can help reduce stress and burnout related to information and work overload, particularly in knowledge-intensive jobs.
BAuA's recommendations focus on assessing and defining actual information requirements, structuring and controlling information flow, preventing time-related overload, and adopting human-centered, participative work redesign processes.
To avoid unnecessary data processing, professionals are advised to carefully evaluate their information needs and structure the flow of information accordingly. In complex knowledge and innovation work environments, it's essential to manage time demands realistically.
To reduce cognitive burden, BAuA suggests implementing participative work redesign processes, especially in dialogic and interactive work settings. This approach fosters better information management and improves overall work efficiency.
Professionals are also encouraged to communicate openly when they repeatedly receive unnecessary or superfluous information. In situations where limiting availability is not realistic, professionals should at least limit their availability times.
For those working from home, BAuA emphasizes the importance of turning off work devices during breaks and completely after work to maintain a healthy work-life balance.
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BAuA's research and recommendations are primarily based on work by Winfried Hacker, affiliated with BAuA research, highlighting evidence-based strategies in occupational psychology focused on information and time management within work design. Completely refraining from a work phone or business messenger apps on a private smartphone can be helpful in limiting availability, according to BAuA. Professionals are also advised to reflect on their handling of digitally transmitted information.
By implementing these tips, professionals can create a more manageable and efficient work environment, ultimately leading to improved productivity and well-being.
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